Project Conceptualization phase

Establish the need for PPP Case ( Qualitative and Quantitave)

• Current status of Public services being delivered
• Target level of public services to be delivered by the project

Ascertain if the agency/ department is authorized to sponsor PPP Project.

Establish that Pre-requisites for PPP are in place :

1)   Clear Title for Land or Asset involved in concession. If not arrange for the same.

2)   Ensure that requisite funds are in place for

a.       Project Development Costs

b.      Project Operation funds ( if any)

Personnel / Team to manage the project development

Project Preparation Phase

Information to PPP Cell about the project

In principle approval from Administrative department

In principle approval from Planning and Finance Department

Transaction Advisors (TA)

• Selection of TA as prescribed in GO of Gov. of Uttarakhand
• Clear Terms Of Reference for TA

Feasibility Report / DPR appraised and approved

Business Case Analysis of PPP

• Creation of Public Sector Comparator
• Creation of Risk adjusted Public Sector Comparator
• Creation of Risk adjusted  PPP Public Sector Comparator
• Value for money analysis

Project Related Clearances/Approvals

• Environmental Clearances
• Forest Clearances
• Statutory & Regulatory Clearances
• Housing clearances etc.

Interdepartmental consultations

Stakeholder consultations

Market consultations

Procurement Phase

Approval of EOI/RFQ document from Administrative, Planning and Finance Department ( clarify if "In principle approval" could suffice for the phase)

EOI /RFQ evaluation committee in place

RFP & DCA document vetting from Administrative, PPP Cell, Law, Legislative, Finance & Planning Departments.

Approval to issue RFP from EFC

Shortlist of EOI/RFQs

Issue of RFP & DCA to shortlisted bidders

Team / Personnel in place to respond to clarifications / queries

Pre Bid Meetings

Bid Evaluation Committee in place

Technical Bid Evaluation

Financial Bid Evaluation

Selection of Bidder

Approval of Selected Bid by Competent Authority

Signing of contract (Ensure that contract is same as approved one and if any changes, the same should be approved)

Selection of Independent Engineer ( If required)

Handing over the Site/ Asset to Selected Bidder

Monitoring & Evaluation

Put project monitoring & evaluation framework  and team in place

Monitoring Project Milestones

• Financial Closure
• Remaining Project Approvals
• Commencement of Construction
• Commencement of Commercial Operations

Monitoring Contractual Obligations

• Performance Guarantee (validity monitoring etc.)
• Service levels
• Key Performance indicators
• Grievance Redressals